Faturiza

Introduction to Faturiza

Faturiza is an AI-powered invoice automation platform designed for small and medium-sized businesses that process invoices manually using email, PDFs, or scanned documents. It eliminates repetitive data entry by automatically extracting, organizing, and syncing invoice information to existing cloud infrastructure—primarily Google Drive and Google Sheets. The platform targets finance teams, freelancers, and founders who lack dedicated accounting staff but require accurate, auditable, and timely invoice processing without introducing third-party data silos.

Faturiza operates entirely within a user’s Google Workspace environment, ensuring data residency and administrative control. It does not host or store invoice files or extracted data on its own servers; instead, it acts as a secure automation layer that reads from and writes to the user’s authorized Google Drive folders and Sheets. This architecture supports compliance-sensitive workflows while minimizing integration overhead.

Key Takeaways

• AI-powered optical character recognition (OCR) extracts invoice fields—including totals, issue dates, due dates, vendor names, tax identification numbers (NIF), and VAT amounts—with over 99% accuracy across PDF, JPG, PNG, and scanned documents
• Dedicated, user-specific email inbox for receiving invoices directly from approved suppliers, with sender authorization controls
• Automatic organization of original invoice files into date-structured folders in Google Drive (e.g., /Invoices/2024/06)
• Real-time, bidirectional synchronization of extracted data into customizable Google Sheets templates, supporting multi-tab layouts and formula-ready formatting
• End-to-end data residency: all files and structured data remain exclusively in the user’s Google Drive and Google Sheets accounts, accessible only via Google SSO authentication
• Fully automated workflow triggered by new emails or file additions—no manual intervention required after initial setup
• Supports multilingual invoices and diverse document layouts, including non-Latin scripts and region-specific tax formats

How Faturiza Works

Faturiza operates through a three-step automation pipeline. First, users submit invoices either by forwarding them to a unique, provisioned email address (restricted to pre-approved senders) or by uploading PDFs or image files to a designated Google Drive folder. The system monitors both channels continuously.

Second, upon receipt, Faturiza applies proprietary OCR and natural language understanding models to parse unstructured invoice content. It identifies and validates key fields—including monetary values, dates, legal entity identifiers, line-item descriptions, and tax breakdowns—using contextual heuristics and format normalization. Extraction results are validated against internal consistency rules before proceeding.

Third, the system executes dual archival actions: (1) the original file is moved to a time-stamped subfolder in Google Drive (e.g., /Invoices/2024/06), and (2) the structured data is written to a specified Google Sheet tab with column mapping aligned to standard accounting schemas (e.g., Date, Vendor, Amount, VAT, Category). Users retain full edit rights to both the files and the spreadsheet at all times.

Core Benefits and Applications

Faturiza enables finance and operations teams to reduce manual invoice handling from several hours per week to under 30 minutes, primarily spent on exception review rather than data entry. Its core applications include month-end expense reconciliation, vendor payment tracking, spend analytics across departments or cost centers, and preparation of VAT or tax reporting packages.

The platform integrates natively with common accounting workflows that rely on Google Sheets as a staging layer—for example, feeding cleaned data into QuickBooks Online via CSV import, populating Xero templates, or powering custom dashboards in Looker Studio. Because all processed data resides in the user’s controlled environment, audit trails remain intact, and version history is preserved via Google Drive’s native revision system. Businesses also use Faturiza to enforce procurement compliance by restricting invoice intake to authorized vendors and automatically flagging discrepancies such as duplicate submissions or mismatched amounts.