Invoice Tracker

Introduction to Invoice Tracker

Invoice Tracker is a financial operations tool designed for freelancers and small businesses that process payments through Stripe and PayPal. It consolidates invoice data from both platforms into a unified interface, eliminating the need to manually monitor multiple accounts or maintain spreadsheets. The tool addresses common cash flow challenges—such as delayed payments, missed invoices, and administrative overhead—by automating synchronization, notifications, and follow-up actions.

The platform targets independent professionals and micro-businesses with limited administrative resources who require reliable, low-friction visibility into their receivables. It does not replace Stripe or PayPal but serves as a complementary layer for monitoring, reporting, and payment collection support.

Key Takeaways

• Auto-syncs invoice data from Stripe and PayPal every hour after initial OAuth connection
• Provides a centralized dashboard showing pending, paid, and overdue invoices at a glance
• Sends email notifications for payment receipts and overdue statuses
• Enables one-click professional payment reminders with tracking of delivery and timing
• Implements bank-level security: end-to-end encryption and no storage of payment credentials
• Requires no credit card for the 14-day free trial and supports cancellation at any time
• Reduces manual payment status checking, saving an estimated five or more hours per month

How Invoice Tracker Works

Users begin by creating an account using an email address. In the setup workflow, they securely connect their Stripe and PayPal accounts via official OAuth protocols—no API keys or credential entry is required. Once authorized, Invoice Tracker initiates automatic hourly syncs to pull invoice metadata (e.g., status, amount, due date, client name) from both platforms.

The dashboard organizes invoices by status (pending, paid, overdue) and allows filtering, sorting, and exporting. Users can initiate email reminders directly from the interface; the system logs when each reminder was sent and to whom. All notifications—including payment confirmations and overdue alerts—are delivered via email and appear in the dashboard.

Core Benefits and Applications

Invoice Tracker supports practical financial management workflows, including weekly cash flow reviews, proactive client follow-ups, and reconciliation of incoming payments against issued invoices. Freelancers use it to reduce time spent switching between platforms and chasing late payments. Small service-based businesses apply it to improve predictability of revenue timing and strengthen client payment discipline through consistent, automated reminders. The Progressive Web App (PWA) architecture ensures full functionality across desktop and mobile devices without requiring native app installation.