FlowFi

Introduction to FlowFi

FlowFi is an AI-powered financial operating system designed specifically for Australian freelancers, contractors, and sole traders. It consolidates bookkeeping, tax compliance, invoicing, and financial forecasting into a single platform aligned with Australian taxation requirements, including GST reporting and BAS preparation. The product addresses common pain points faced by self-employed individuals — such as manual transaction categorisation, time-consuming tax lodgement, and fragmented financial visibility — by automating core accounting tasks using AI trained on Australian tax rules and ATO guidelines.

Built in Australia and hosted on SOC 2-certified infrastructure within Australia, FlowFi prioritises data sovereignty and security. It does not connect directly to bank accounts; instead, users upload bank statements in CSV or PDF format. This upload-only architecture ensures users retain full control over their financial data, with options to delete all stored information at any time.

Key Takeaways

• AI-powered transaction categorisation trained on Australian tax regulations
• Automated BAS preparation with ATO-aligned GST calculations
• Receipt scanning using OCR for expense tracking
• Real-time cash flow forecasting and profit-and-loss dashboard
• Client and invoice management with professional templates
• Mileage tracking and tax deduction identification
• Accountant-ready export in PDF, CSV, MYOB, and Xero formats
• End-to-end AES-256 encryption and row-level database security

How FlowFi Works

FlowFi operates through a three-step workflow: first, users import bank statements (CSV, PDF, or XLS) from major Australian banks including CBA, Westpac, NAB, and ANZ; second, the AI engine processes transactions to categorise income and expenses, calculate GST liabilities, flag eligible tax deductions, and reconcile receipts; third, users review pre-filled reports — including BAS summaries, tax packs, and cash flow forecasts — before downloading, sharing with accountants, or lodging directly with the ATO.

The platform requires no accounting expertise. All calculations adhere to current ATO standards, and the dashboard surfaces actionable insights — such as top expense categories or quarterly income trends — based on processed data. Users maintain full ownership of their data at every stage, with no automatic bank sync or credential storage.

Core Benefits and Applications

FlowFi supports practical financial management tasks essential for Australian sole traders, including quarterly BAS lodgement, GST compliance, end-of-financial-year tax preparation, and client billing. Freelancers can use it to track project profitability, forecast upcoming cash shortfalls, validate business expense claims (e.g., software subscriptions, contractor payments), and generate audit-ready records. Its accountant export functionality streamlines collaboration, while mileage tracking and receipt scanning reduce manual data entry. The platform also accommodates users transitioning from spreadsheets by enabling CSV import and automatic categorisation of historical transactions.

All plans include a 14-day free trial, no credit card required for sign-up, and the ability to cancel anytime without lock-in contracts.