Studio Archive

Introduction to Studio Archive

Studio Archive is a cataloging and practice-management platform for working artists. It consolidates artwork documentation, provenance tracking, contact relationships, and location management into a single system designed for studio workflows.

The platform supports artists at all stages—students, emerging practitioners, and established professionals—who need accurate records for galleries, exhibitions, grants, and long-term archiving. Studio Archive is available on the web and on mobile (iOS and Android), enabling on-the-go documentation.

Key Takeaways

• Centralized artwork catalog with high-resolution images and detailed metadata
• Provenance tracking with exhibitions, sales, loans, and ownership changes presented on a visual timeline
• Location management to track works across studio, storage, and loans
• Contact directory linking galleries, collectors, and collaborators to artworks and events
• Viewing rooms with password protection, view tracking, and inquiry capture for private sharing
• Mockup generator to visualize artworks in context for presentations and social media
• PDF exports for catalogs, condition reports, and inventory lists
• Simple pricing: Free tier for up to 10 artworks; Premium with unlimited artworks and included storage

How Studio Archive Works

After creating an archive, artists add artworks individually or via bulk import, uploading images and entering metadata such as titles, dates, dimensions, media, and notes. The artwork catalog serves as the central repository for a complete body of work.

Provenance is built by recording exhibitions, sales, loans, and ownership changes. Contacts—such as galleries, collectors, and collaborators—can be linked to these records. Location tracking documents where each piece resides at any time, reducing the risk of misplaced works and supporting logistics.

To share selected works, artists create viewing rooms that can be password-protected, track views, and accept inquiries. The mockup generator helps produce context images, and PDF exports generate formal documentation (catalogs, condition reports, inventory lists). All features are accessible across devices, including iOS and Android apps.

Core Benefits and Applications

Studio Archive streamlines the administrative side of art practice by keeping artwork records, provenance, contacts, and locations in one place. This structure supports accurate historical records, consistent documentation for grants and exhibitions, and professional presentation for collectors and galleries.

Typical applications include:

• Preparing complete documentation packages for proposals, grants, and exhibitions
• Managing inventory across studio, storage, and loans with current locations
• Building provenance timelines that consolidate sales, exhibition history, and ownership changes
• Sharing curated selections of works in private viewing rooms with activity tracking
• Producing mockups and PDF exports for presentations, sales materials, and condition reporting

Pricing

Add-on storage: 50 GB for $25/year.

Availability: Web, iOS, and Android.