Elay - AI invoicing from prompt to paid

Introduction to Elay

Elay is an AI-powered invoicing assistant designed for freelancers, consultants, and small business owners who need to generate, send, and track invoices efficiently. Rather than relying on static templates or manual PDF generation, Elay interprets natural language input—typed or spoken—to create branded invoices, draft personalized client emails, and embed payment links. It integrates core financial operations into a single conversational workflow, reducing administrative overhead while maintaining full control over branding, messaging, and payment tracking.

The tool is built for users who prioritize speed and personalization without sacrificing professionalism. By learning from user patterns—including tone, formatting preferences, and client-specific communication styles—Elay adapts over time to reflect individual workflows. It supports multi-currency conversion, automated follow-ups, real-time payment status tracking, and compliance-ready data for fiscal documentation such as electronic invoices (NF-e).

Key Takeaways

• Generates fully branded invoices from plain-language prompts (text or voice)
• Automatically drafts and sends personalized client emails with embedded payment links
• Supports custom logo, color scheme, signature, and layout styling
• Provides intelligent payment reminders based on due dates and client history
• Offers real-time dashboard for invoice status, cash flow analytics, and overdue tracking
• Exports invoice data in multiple formats (PDF, XML, TXT) for accounting and tax compliance
• Manages client records and tracks email delivery and link engagement
• Includes multi-currency support with contextual conversion and display

How Elay Works

Elay operates through a four-stage workflow: creation, delivery, follow-up, and reconciliation. In the first stage, users describe services rendered—including client name, scope of work, and amount—in natural language via chat or voice input. Elay parses this information, applies brand assets (logo, colors, signature), and generates a polished invoice with payment integration.

Next, it composes a context-aware email tailored to the recipient’s relationship and urgency level, then delivers it directly. If payment is not received by the due date, Elay schedules polite, timed reminders—escalating appropriately without manual intervention. Finally, all payments are logged in a centralized dashboard showing sent, pending, paid, and overdue amounts, with visual cash flow timelines and exportable reports for accounting.

The system continuously refines its output by analyzing user edits, accepted suggestions, and recurring phrasing, enabling increasingly accurate and stylistically consistent outputs over time.

Core Benefits and Applications

Elay eliminates repetitive administrative tasks associated with freelance and micro-business billing—such as template filling, PDF exporting, reminder drafting, and manual status updates. It is especially valuable for service-based professionals operating across international markets, where currency handling, localized communication, and timely collections are critical.

Practical applications include generating invoices for consulting engagements, creative deliverables, hourly contracts, or retainer-based services; automating dunning sequences for late payments; synchronizing invoice metadata with accounting systems via structured exports; and maintaining a professional brand presence across all client-facing financial communications. Its design supports both one-off projects and recurring billing models, with configurable branding and compliance-ready documentation.