ExpenseMatch

Introduction to ExpenseMatch

ExpenseMatch is an AI-powered accounting assistant designed specifically for freelancers and small-to-medium enterprises (SMEs). It automates core administrative tasks related to financial recordkeeping, including invoice processing, transaction reconciliation, and VAT administration. By reducing manual data entry and verification, ExpenseMatch helps users maintain accurate, up-to-date bookkeeping with minimal ongoing effort.

The tool integrates document parsing, bank and credit card statement matching, and real-time VAT calculation into a single interface. It supports common file formats for both invoices and financial statements and ensures compliance with EU regulatory standards, including GDPR. ExpenseMatch operates exclusively within European data centers and employs enterprise-grade security protocols to protect sensitive financial information.

Key Takeaways

• AI-powered document parsing that extracts structured data from PDF, JPG, and PNG invoices with over 95% accuracy
• Automatic transaction matching between uploaded invoices and bank or credit card statements based on amount, date, and description
• Real-time VAT overview and export functionality tailored for quarterly or annual tax filing
• Secure, GDPR-compliant infrastructure with end-to-end encryption (AES-256), SSL/TLS, and strict data isolation
• Flexible pricing tiers aligned with VAT reporting periods (quarterly or yearly), supporting varying document volumes
• No credit card required to start with the Free plan (up to 10 documents per month)
• Export capabilities for accountant handover, including ZIP archives of invoices and VAT summaries per period

How ExpenseMatch Works

ExpenseMatch follows a three-step workflow: upload, match, and export. Users begin by uploading invoices and financial statements (e.g., bank CSV files, MT940 formats, or PDF statements) via drag-and-drop or file selection. The system applies optical character recognition (OCR) and natural language understanding models to parse invoice content—including line items, VAT rates, totals, and supplier details—and to interpret transaction records.

Next, the AI engine performs smart matching by correlating invoice amounts, dates, and contextual descriptors (e.g., merchant names or invoice references) with corresponding entries in bank or credit card feeds. Matches are presented for user review and confirmation, with manual adjustments supported where needed. Finally, users can generate and export VAT overviews, categorized expense reports, and consolidated document packages for submission to accountants or tax authorities.

Core Benefits and Applications

ExpenseMatch streamlines recurring administrative workflows for independent professionals and SMEs handling their own bookkeeping. It eliminates time-intensive tasks such as cross-referencing paper receipts with digital banking records, recalculating VAT liabilities manually, or formatting documentation for external review. Typical use cases include quarterly VAT return preparation, monthly expense reconciliation for business credit cards (including AMEX), and year-end financial reporting. The platform also supports collaborative workflows—such as sharing verified data with accountants—while maintaining full user control over data access, export, and deletion.

Pricing is available on a quarterly or yearly basis, with options to select specific VAT reporting periods (e.g., Q1 2026, Q2 2025). Users may also invite others to earn free usage months through a referral program.