Numbr AI

Introduction to Numbr AI

Numbr AI is a UK-first bookkeeping automation platform designed specifically for UK-based small and medium-sized enterprises (SMEs), accountants, and eCommerce businesses. It addresses the unique complexities of UK VAT compliance by integrating intelligent automation with statutory requirements such as Making Tax Digital (MTD), reverse charge mechanisms, and multi-rate VAT handling. Unlike generic accounting tools, Numbr AI was built from the ground up to interpret UK tax rules, reconcile transactions accurately, and support audit-ready financial operations.

The platform serves finance teams that require both efficiency and regulatory confidence — enabling them to reduce manual effort while maintaining full visibility and control over automated decisions. It integrates natively with Xero and QuickBooks Online, accepts bank statements and invoices via upload or direct feed, and operates within a secure, SOC 2 certified and GDPR-compliant infrastructure.

Key Takeaways

• UK-specific VAT automation including reverse charge detection, MTD-compliant calculations, and reduced-rate VAT handling
• Confidence-scored AI suggestions: each transaction is classified as Auto, Review, or Needs Attention based on model certainty
• Explainable AI decisions with transparent reasoning for every categorisation and VAT code assignment
• Smart Rules 2.0 engine that adapts to user corrections and learns from historical patterns
• Full audit replay functionality, enabling traceability of all changes and decision history
• Multi-entity support with consolidation capabilities, role-based approvals, and white-label branding
• End-to-end month-end close automation including bank reconciliation, invoice matching, and reporting
• Native OCR for invoice and receipt ingestion, combined with bank feed synchronisation

How Numbr AI Works

Numbr AI operates through a four-stage workflow: First, users upload bank statements and invoices or connect live bank feeds and accounting software (Xero or QuickBooks). Second, the platform applies VAT codes and categorises transactions using its UK-trained AI model, assigning a confidence score and explanatory rationale for each decision. Third, it auto-reconciles bank lines against ledger entries, flagging discrepancies and exceptions such as duplicate payments or missing VAT registrations. Fourth, it generates a ready-to-review month-end pack, including reconciliations, VAT summaries, and audit logs.

The system’s Smart Rules 2.0 engine continuously refines its behaviour based on user feedback — for example, when a user overrides an AI suggestion, that correction informs future decisions across similar transaction patterns. All automation is governed by configurable business rules, and every action is recorded in a tamper-evident audit trail accessible via the Audit Replay feature.

Core Benefits and Applications

Numbr AI is used by UK SMEs to reduce month-end close time by up to 70%, with case studies showing average time savings of 5 days per month and annual cost reductions exceeding £18,000. Accounting firms deploy it to manage bookkeeping across multiple client entities while maintaining consistent VAT treatment and audit readiness. E-commerce sellers benefit from automated handling of cross-border VAT scenarios, including IOSS and reverse charge logic for B2B services.

The platform supports practical applications such as detecting duplicate supplier payments, validating VAT registration numbers, generating HMRC-ready VAT return previews, and producing consolidated financial reports across subsidiaries. Its white-label capability allows accounting practices to embed Numbr AI into their own branded workflows, delivering automation without compromising client-facing identity.

Enterprise plans are available for organisations requiring custom scalability, SLAs, and dedicated infrastructure.