Chaseings

Introduction to Chaseings

Chaseings is an invoicing and payment management platform designed specifically for UK-based freelancers, including photographers, consultants, and small creative businesses. It streamlines the end-to-end process of creating, sending, tracking, and collecting payments for freelance services. The platform integrates with UK tax requirements—including VAT handling—and prioritises simplicity over enterprise complexity, focusing exclusively on workflows relevant to solo professionals and small teams.

The tool addresses common pain points for freelancers: time spent manually following up on overdue payments, unprofessional or inconsistent invoice presentation, fragmented client and financial data, and friction in client payment experiences. By automating reminders and enabling secure, one-click online payments, Chaseings reduces administrative overhead while improving cash flow predictability.

Key Takeaways

• Create branded, VAT-compliant invoices in under a minute
• Send invoices directly via email with real-time open and payment status tracking
• Automate polite, customisable payment reminders before and after due dates
• Accept card payments and Pay by Bank (via Stripe) through a single, shareable payment link
• Organise clients, invoices, quotes, and outstanding balances in one central dashboard
• Access analytics and reports on revenue, overdue amounts, and payment trends
• Support for recurring invoices and expense tracking (Studio plan)
• Team collaboration features including client portal access and custom branding (Studio plan)

How Chaseings Works

Chaseings operates as a web-based SaaS platform with three core workflow stages. First, users create invoices by entering business details, line items, VAT information, and optional branding—generating a professional PDF and a unique payment link. Second, they send the invoice via email; the system logs when the client opens it and updates the status upon partial or full payment. Third, for unpaid invoices, Chaseings automatically sends scheduled reminders according to user-defined preferences (tone, timing, frequency), eliminating manual follow-ups.

Payment collection is facilitated through Stripe integration, supporting both credit/debit card payments and UK-specific Pay by Bank transfers. Each invoice has a dedicated, bookmarkable URL where clients can view the invoice, check its status, and pay without needing to re-enter banking details. All plans include client management, but only Pro and Studio tiers enable automated reminders, recurring billing, and online payments.

Core Benefits and Applications

Chaseings supports practical use cases across freelance disciplines: photographers use it to issue session invoices with VAT and collect deposits; consultants manage retainer billing and track multi-client receivables; and creative agencies coordinate team invoicing and client-facing portals. Its UK-specific design ensures correct VAT handling, tax-ready reporting, and compliance with domestic payment standards like Pay by Bank. The platform improves cash flow visibility by consolidating outstanding amounts, payment timelines, and client payment behaviour into dashboards and analytics—enabling informed financial decisions without requiring accounting expertise.